Program Associate Full Time

Based in Nairobi, the Program Associate will play a pivotal role in driving the success of KRRE initiatives. Serving as an integral member of the KRRE team, the Associate will provide day-to-day administrative support while assisting with programmatic responsibilities that ensure KRRE’s success. The ideal candidate is extremely organized, adaptable, and excited about supporting an early-phase organization drive positive environmental and societal impact by providing behind-the-scenes excellence and front-line program support.

Key responsibilities

Administrative and Operations Support (60%)

Support the CEO and team with scheduling, communications, and calendar coordination

Assist in organizing team meetings, internal systems, and digital records

Support Finance Lead to process invoices, receipts, and other finance related tasks

Support HR-related tasks including onboarding documents, time-off tracking, and staff communications

Help manage vendor relationships and logistics for events and field operations

Support grant reporting by organizing materials, tracking deadlines, and maintaining documentation

Assisting to populate Terms of Engagement documents and drafting Grant Agreements with stakeholders for review by the Program and Strategy Lead or CEO

Programmatic and Field Support (40%)

Support team on booking travel, accommodation, and other relevant logistics

Support organization and content creation for stakeholder meetings and events (this may include technical support in crafting and/or editing professional PowerPoint presentations and talking points as well as taking meeting minutes)

Support monitoring and evaluation efforts for donor and impact reports (e.g. support leads on data collection and report writing)

Help team track milestones and deliverables using project management software like Trello Assist in maintaining relationships with community partners, local stakeholders, and field teams. Due to the fast-paced nature of the organization, responsibilities may expand over time, therefore flexibility and a positive attitude are of paramount importance.

Qualifications and Experience

Bachelor’s degree in Business Administration, Communications, Project Management, or al related field

3+ years of experience in administrative or program support roles, preferably in a nonprofit or startup environment.

Strong organizational and time management skills; able to manage calendars, meetings, and internal systems

Proficiency in Microsoft Excel, PowerPoint, and Word

Fluency in English and Kiswahili and excellent written and verbal communication skills

Comfortable handling data entry, expense tracking, and light financial reporting

Familiarity with project management tools, and willing to learn new ones

Self-starter with an entrepreneurial mindset-able to take initiative, work independently, and move projects forward without waiting for direction.

Speed-focused and execution-driven, comfortable juggling multiple workstreams across diverse topics in a dynamic startup setting

Interest in, or commitment to, environmental conservation or mission-driven work

Tagged as: Administrative Jobs, Project Management Jobs