Stores Keeper Full Time

DUTIES AND RESPONSIBILITIES

Inventory Management

• Receive, inspect, and record all incoming stock and supplies.
• Maintain accurate stock records using inventory management systems (manual and/or digital).
• Conduct regular stock counts (daily, weekly, monthly) and reconcile physical stock with system records.
• Monitor stock levels and notify management of low stock or replenishment needs in advance.

Stock Issuance and Documentation

• Issue materials and supplies to departments based on approved requisitions.
• Maintain a log of all goods issued, returned, or transferred, and update stock cards and inventory records.

Procurement Support

• Liaise with the procurement and operations teams to ensure timely restocking of essential items.
• Assist in verifying the accuracy and quality of deliveries against LPOs and invoices.
• Report discrepancies or damaged goods to the relevant departments for follow-up.

Warehouse/Store Organization

• Ensure the store area is clean, well-organized, and compliant with safety and hygiene standards.
• Organize goods systematically for easy accessibility and efficient retrieval.
• Enforce store policies to prevent unauthorized access, misuse, or pilferage.

Reporting & Compliance

• Prepare periodic reports on stock movement, slow-moving items, shortages, and wastages.
• Provide stock usage data to assist in budgeting, planning, and cost control.
• Ensure full compliance with internal controls and inventory policies.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma in Procurement, Supply Chain Management, Logistics, or a related field
• Minimum of 2 years’ experience in a similar role within an events company, hospitality industry, or busy work environment
• Excellent knowledge of inventory management principles and systems
• Strong organizational and time management skills
• Leadership ability with a proactive and hands-on approach
• High integrity, attention to detail, and accountability
• Good communication and interpersonal skills
• Competency in Microsoft Excel and basic storekeeping software or ERPs

Tagged as: Procurement Jobs, Store keeping Jobs, Supply Chain Jobs