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Job description
Ensure all matters relating to students’ fees and debtors are handled effectively and efficiently and reported in a timely, accurate and effective manner, maximising collections and cash flow and assisting with procedures to recover old/default debt.
Post invoices in the system on timely basis (Ideally before the start of a new term).
Handle queries from parents regarding fee payments and account status.
Provide statements of accounts to parents to resolve differences in accounts and settle their debt.
Maintain an accurate and up to-date record of all students (in all campuses) categorized by Family, Class, Stream, School and Campus.
Maintain accurate and up to-date fee schedules for all students in all campuses.
Ensure correct billing is done for each student on timely basis.
Maintain accurate and up to-date schedules of billing charges for co-curricular and extra-curricular activities and ensure correct billing is done on timely basis.
Ensure Trips are invoiced timely at correct rates and reconciled on timely basis. Establish close communication with the various School Heads to know up front on all upcoming trips and their respective details to plan effectively.
Regularly analyse individual parents accounts, to ensure they are accurate and recommend/process relevant correction journals or credit notes.
Ensure the payments made by parents (bank deposits and/or M-Pesa) are immediately booked in the system against the correct parent/student promptly, so that accounts are always up to date.
Investigate unallocated receipts to attempt to allocate them to the relevant parents’ accounts.
Send out daily cash report detailing the cash collected (through all banks and M-Pesa accounts) and bank balance status.
Extract the aged analysis debtors’ reports (detailed by school and student), check it for accuracy and circulate it to designated management.
Follow up overdue debtors’ situations with respective parents.
Ensure all policies regarding Debtors management are appropriately and timely applied and implemented.
Keep proper track record of refundable deposits and ensure timely disbursement of the same upon receiving appropriate approvals.
Ensure accuracy and completeness of Revenue (from all sources) and receivables is maintained at all times.
Where required, provide all supporting information to legal counsel for handling bad debts.
Support the AR Manager and external debt collectors with follow up and hand over of overdue debt.
Negotiate payment plans with parents and get them authorised by the AR Manager.
Maintain records of payment plans and their due dates and follow up with parents if they do not adhere to the agreed payment instalments and deadline dates.
Issue student cards to students once payment criteria have been met and maintain records of cards issued.
Ensure proper and systematic filing of records and documents both in hard copy and in Makini Digital.
Maintain staff debtors’ records and ensure overdue requisitions/floats are submitted to HR for payroll deduction by the 20th of every month.
Carry out any other duties and responsibilities assigned by the AR Manager.
Minimum requirements
Bachelor’s Degree in Business or Accounting
Full CPA-K or ACCA
Experience working with ERPs and MS Office
Attention to detail
High integrity
Advanced Computer literacy
Accuracy & Time Management
Analytical & Attention to detail
