Administrative Assistant Full Time

Primary Duties and responsibilities

Office Administration

• Ensure all administrative offices for all departments are well cleaned and organized.
• Monitor office supplies and requisition for stocks that are depleted.
• Schedule calendars, coordinate and facilitate internal meetings & appointments as directed.
• Implement and maintain office procedures/ administrative systems.
• Maintain vital company documents and files i.e. permits, licenses, general correspondence etc.
• Assist in data entry, minute keeping and filing, report preparations, drafting correspondence and preparation of internal collateral as directed.
• Handle all information received with the utmost confidentiality required.
• Independently perform all office support work.
• Sort and file all related documentation as per Company procedure.
• Scan and file documents as directed.
• Operate a variety of office equipment such as scanners, printers and computers.
• Organize for all courier services (dispatch & receipt) while maintaining records of parcels & mail bag movement.
• Sort & dispatch received parcels to respective offices and staff for action.
• Any other clerical roles as may be assigned by the Manager.

Human Resource Administration

• Maintain and update all employee records and files.
• Updating the online staff records on the HRIS system and NEA portal.
• Receive and store all unsolicited job applications and assisting HODs with the same on request.
• Preparation of trainee onboarding/ off boarding documentation in close liaison with the Unit Manager.
• Compile and submit all monthly internal training records for all NMRL staff by liaising with respective HODs and reporting the same to the HR Manager.
• Assist with new staff onboarding i.e. documentation and orientation.

Qualifications & Requirements

• A minimum of a Diploma in Business /Office administration.
• Proven experience as an Administrative Assistant (Minimum of 1 year).
• Proficiency in computer applications i.e. MS Office, Google workspace & Zoom Workplace.
• Must be able to type a minimum of 50 words per minute accurately.
• Ability to handle confidential information with keen attention to detail.
• Must be a fast learner and flexible to handle multiple priorities.
• Excellent interpersonal skills.
• Highly organized skills.
• Exceptional time management.
• Assertive, self-driven individual, able to work with minimum supervision.
• Strong leadership skills.
• Must pose high integrity and business ethics.