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Job Summary:
Financial management is a cornerstone of the National Duka Owners Organization’s mission to formalize and empower micro-retailers. Maintaining accurate records, managing budgets efficiently, and upholding financial transparency are vital to sustaining the organization’s activities and fostering trust among members and partners. The finance and accounting intern will play a critical role in supporting these objectives by overseeing financial operations and providing administrative assistance.
Program Overview:
The finance and accounting intern will ensure the organization’s financial activities are well-organized, compliant, and aligned with strategic objectives. Collaborating closely with the TechnoServe finance team, the intern will be responsible for maintaining records, preparing reports, and supporting budgeting processes essential to the organization’s operations. This role focuses on ensuring that the organization’s financial activities are properly managed, compliant with relevant regulations, and in line with the organization’s goals.
Primary Functions & Responsibilities:
Financial Records & Reporting
- Maintain accurate financial records, including tracking membership contributions and expenditures under the supervision of the finance team.
- Assist in preparing regular financial reports for internal and external stakeholders.
- Support data entry, reconciliations, and document organization to ensure accurate financial tracking.
Budgeting & Expense Monitoring
- Assist in developing operational and project-specific budgets.
- Monitor expenditures to ensure they align with approved budgets and report any discrepancies.
- Participate in reviewing financial documents to improve accuracy and efficiency.
Membership Contributions & Financial Process Automation
- Track member dues, update records, and support timely reconciliation of payments.
- Assist in exploring automation tools for financial tracking to enhance member convenience (training and guidance will be provided).
- Provide support in member communication regarding contributions and financial inquiries.
Audit & Compliance Support
- Assist with compliance reporting and preparation for financial audits.
- Ensure adherence to Kenyan financial regulations, including tax filings, under the guidance of senior staff.
- Maintain confidentiality and uphold ethical standards in financial data management.
Additional Responsibilities
- Perform any other responsibilities as assigned by the finance manager, ensuring alignment with the role’s purpose.
- Participate in continuous learning opportunities to enhance financial and accounting knowledge.
Qualifications:
- Holding a degree in finance, accounting, or a related field.
- CPA in progress (preferred but not mandatory).
- Familiarity with accounting software such as QuickBooks.
- Proficiency in Excel for financial analysis and reporting.
- Strong analytical skills, attention to detail, and ethical conduct.
- Good communication and teamwork skills to collaborate effectively with internal teams.
